PPM & Contract Management

Planned maintenance
that stays planned.

Jerrold monitors every PPM contract, every site and every required visit frequency. When a visit is due, he flags it. When it’s at risk of being missed, he alerts your planner with enough time to act.

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Jerrold

“14 PPM visits due this month. Contracts #0847, #1103 and #1241 breach visit frequency if they’re not booked by Wednesday. I’ve found slots for all three. One has a site access restriction; I’ve added 45 minutes travel buffer and pre-drafted the access query. Book all three now and I’ll send the confirmations.”

Typical result after 90 daysZero missed frequencies
PPM management in TotalCtrl

What PPM management looks like when Jerrold is running it.

Visit frequency monitoring

Every contract has required visit frequencies set at contract level, site level or both. Jerrold monitors every site against every frequency and flags gaps proactively, before the client notices.

Contract profitability tracking

Estimated vs actual hours tracked per contract. Jerrold alerts you when a contract is trending over budget, identifies the cause and models the fix. Most businesses find a surprise underperformer in the first week.

Workload forecasting

Jerrold projects PPM workload 30, 60 and 90 days ahead based on your contract mix. Capacity gaps surface before the peak, not during it.

Renewal intelligence

Jerrold identifies contracts nearing expiry, models renewal workload at current vs proposed rates, and flags the best candidates for rate adjustments.

Compliance per visit

Each PPM visit type has required compliance documentation attached. Engineers capture certificates, photos and signatures in the field. Jerrold monitors completion and flags gaps before the job closes.

Contract health scoring

Every contract gets a health score: completion rate, SLA performance and margin trend combined. Declining contracts surface in Jerrold's morning briefing before they become a problem.

Most businesses miss 2–5 PPM frequencies per month with manual tracking.

With Jerrold monitoring every contract: zero missed frequencies in the first 90 days for the typical TotalCtrl customer.